VINIRMA Consulting Pvt. Ltd. is a 360° Human Resource Management Consulting and Staffing Services Organization with operations in UAE, Qatar, Bahrain, Australia, USA, Singapore & India.
VINIRMA Consulting is currently looking for Project Coordinator for one of its clients which is a Business Consulting, IT Solutions and Services company in Qatar with the following skill set and terms and conditions.
Bilingual Required (Excellent written and oral proficiency in Arabic and English languages are mandatory). Should possess expert exposure in MS Project Server (EPM) & MS Project. Should available or willing to perform additional secretarial jobs as mentioned below.
Responsible for providing secretarial, clerical and administrative support to PMO in order to ensure that services are provided from Project Management Office is in an effective and efficient manner. Apart from here PMO objectives She shall handle the SLA Agreements and coordinate SLA Technical Helpdesk Calls with external parties who all are in Agreement with.
All kind of project related documentation and coordination.
Manage, Create and Administrate all kind of SLA’s and contracts with Non entities and the contractors.
Create and Maintain documentation for procurement and implementation of new servers, technology, Tenders, RFP’s, RFQ’s etc.
Administrate EPM and Control all the Documents related to the department, Ensure the availability of Documents.
Provide user level training on daily applications used, including, but not limited to: MS Word, MS Excel, MS Outlook, MS Publisher, Adobe Acrobat, and other basic computer related skills.
Assist in research of new technologies and software that might be beneficial.
Create and Maintain technical documentation of systems and processes
Assist with the creation and documentation of technical knowledge base for common issues experienced by end users.
Additional Secretarial Responsibilities
Ensure that the IT Directors office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manner of inquiries and requests. Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.
Secretary Duties and Responsibilities
Greet visitors of IT Department or for Director of IT and direct them to the appropriate person or department
Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
Manage schedules and calendars of IT Director and the IT Department employees
Arrange, coordinate, and schedule meetings; prepare meeting documents, MOM etc
Coordinate conferences; complete conference registrations for company employees
Complete travel forms and make travel arrangements for office personnel’s
Maintain content management system
Maintain budget and purchase supplies for the office; track inventory of office supplies
Write and distribute routine correspondence and reports
Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
Compile data and prepare report
Conduct internet searches to find needed information
Mail letters, newsletters, promotional materials, and other items as directed
Develop and maintain a filing system for paper and electronic copies of documents
Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
Operate and maintain standard office equipment such as computers, printers, copiers, and fax machines
Use a computer for online communication, spreadsheets, word processing, database management, and other software applications
Learn new technologies as they are adopted
Read secretarial publications and attend workshops to improve skills over time
Fulfill other secretarial duties as needed
PMP or Prince Certified Preferred
Expert in EPM and MS Project
Must have basic knowledge of current technologies available in the IT world
Experience and/or knowledge of various networking systems concepts including email, firewall, client-servers, network, security, network protocols, etc
Previous experience with computer and printer maintenance and repair is added advantage.
Work independently and assist with multiple projects, priorities, and locations.
Work under pressure with interruptions and challenging deadlines.
Willingness to work with many different people.
Ability to be courteous and helpful.
Must show aptitude and desire to learn new skills on the job.
Must demonstrate creativity and good design skills for different publications.
Be able to communicate clearly and precisely, both orally and in writing.
Work as a team member and to promote a positive work environment.
Physical ability to perform essential job functions.
Able to adapt to change and meet deadlines.
One to two years’ experience with Microsoft products like Exchange, Active Directory, Server platforms will be added advantage
Technical writing experience.
Comprehend and apply technical information, and present technical information to the general public in a non-technical manner.
Deal effectively and tactfully with upset end users.
Good troubleshooting skills using logic and common sense.
Formal Education & Certification
University degree in the field of computer science.
Certifications in PMP or Prince 2.
Knowledge & Experience
Basic knowledge on Office Administration.
Good Documentation or technical writing skills
Effective interpersonal skills and relationship-building skills.
Strong written and oral communication skills.
Ability to present ideas in user-friendly language.
Understanding of the organization’s goals and objectives.
Self-motivated and directed.
Keen attention to detail.
Analytical and problem-solving abilities.
Ability to effectively prioritize and execute tasks in a high-pressure environment.
Ability to work in a team-oriented, collaborative environment.
Strong customer-service orientation.
Professional demeanor and attitude
Trustworthy, able to respect confidentiality
Familiarity with office organization techniques
Capable of multitasking; strong time management
Excellent writing ability in English and Arabic
Excellent verbal communication in English and Arabic
Excellent translation ability in English and Arabic
Proficient with computers, especially in MS Office Tools and excellent typing skills
On-call availability for 24/7.
Sitting for extended periods of time.
Terms and conditions:
Experience Required : Minimum 3 years equivalent work experience
Joining time frame: 2 weeks (maximum 1 month).
The selected candidates shall be a direct employee of one of the leading organizations in Qatar.
Should you be interested in this opportunity, please send your latest resume in MS Word format at the earliest at sujitha.saju[at]vinirma.com or call us +91 476 2684924.